Sustainability Governance
Sustainability is an integral part of our mission, vision and
values. It is present in all our planning and work, including the
actions and decision making of our workforce and members of the
VANOC Board of Directors. It also includes setting out key policies
and charters, posting sustainability procedures on our internal
website, and abiding by international standards such as human
rights, regulatory compliance and the spirit of the International
Olympic Committee’s (IOC’s) Agenda 21.
Board of Directors, business functions
We are guided by an independent, 20-member Board of Directors nominated by the Canadian Olympic Committee (7 representatives), the Government of Canada (3), the Province of British Columbia (3), the City of Vancouver (2), the Resort Municipality of Whistler (2), the Canadian Paralympic Committee (1), a joint appointment by the Lil'wat and Squamish First Nations (1) and 1 member nominated by the other 19 members. The Chair of the Board and the Chief Executive Officer roles are filled by separate individuals. VANOC’s Board of Directors does not exercise a management role for VANOC.
As of July 31, 2007, VANOC’s Board had four committees, as follows:
Board of Directors, business functions
We are guided by an independent, 20-member Board of Directors nominated by the Canadian Olympic Committee (7 representatives), the Government of Canada (3), the Province of British Columbia (3), the City of Vancouver (2), the Resort Municipality of Whistler (2), the Canadian Paralympic Committee (1), a joint appointment by the Lil'wat and Squamish First Nations (1) and 1 member nominated by the other 19 members. The Chair of the Board and the Chief Executive Officer roles are filled by separate individuals. VANOC’s Board of Directors does not exercise a management role for VANOC.
As of July 31, 2007, VANOC’s Board had four committees, as follows:
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Audit
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Finance
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Sustainability and Human Resources
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Governance and Ethics
VANOC does not have traditional shareholders. Certain
stakeholders, however, have special mechanisms to provide input to
VANOC’s Board under a document agreed to by the
critical stakeholders even before the Bid was awarded. This
document is the
2002 Multiparty Agreement for
the 2010 Winter Olympic and Paralympic Games involving the
Government of Canada, the Province of British Columbia, the City of
Vancouver, the Resort Municipality of Whistler, the Canadian
Olympic Committee, the Canadian Paralympic Committee and the
Vancouver 2010 Bid Corporation (now VANOC). It provides that:
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VANOC must seek approval from each of the federal and provincial governments for the VANOC Business Plan/Budget and any significant amendments, financial or operational, including the right to approve a venue change.
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The Province of British Columbia, in particular, as the guarantor to the IOC of any financial shortfall of VANOC in respect of VANOC’s financial obligations to the IOC, has significant involvement in the financial affairs of VANOC. This includes, for example, the right to appoint the Chair of the VANOC Board Finance Committee.
There are no special mechanisms for employees to provide input
to the Board.
Corporate transparency measures
The VANOC Board has adopted a series of measures to address
transparency issues raised by our partners and stakeholders:
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Public release of business plan and audited quarterly financial statements
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On-line posting of all major agreements and reports
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Annual public report on VANOC performance on sustainability commitments and objectives
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Ongoing consultation with – and feedback to – external groups affected by our activities
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VANOC Board of Directors Agendas posted online in advance of meetings
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News releases on decisions taken at Board meetings posted online
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Board Chairman and CEO available for briefings following Board meetings
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Monthly media briefings
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Annual “State of the Games” Public Report by CEO to Vancouver Board of Trade
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Annual supplement on Games progress and issues in major newspapers
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